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Business Travel Solution (BTS)

Santa Fe’s Business Travel Solution (BTS) helps organisations manage cross-border business travel compliance with confidence. It combines Santa Fe’s Immigration expertise with intelligent automation to identify compliance obligations, assess risk and complete required actions in real time, so every business trip starts and stays compliant.

What BTS does

BTS identifies and manages the compliance obligations triggered by short-term cross-border business travel. It gives Global Mobility and HR teams early visibility of risk, clear guidance on required actions and a structured way to manage compliance across business travel activity.

What BTS covers

BTS supports compliance across the areas most likely to create exposure during cross-border business travel:

  • Immigration requirements for short-term travel
  • Social security certificates including A1 and certificates of coverage
  • Posted worker notifications
  • Corporate tax and permanent establishment risk
  • Equal pay and local employment terms
  • Income tax and withholding triggers

How BTS works

BTS assesses each trip before travel begins, flags potential exposure and identifies which filings, certificates or notifications are required. Where applicable, BTS supports the generation and submission of documents such as A1, reducing manual workload and improving audit readiness.

Why business travel compliance matters

Business travel compliance has become harder to govern. Obligations often remain hidden until an audit, border issue, payroll query or local authority request brings them into focus. Increased enforcement, overlapping regulations and manual monitoring pressure can create risk, delay travel and disrupt work if compliance is addressed too late.

What BTS covers

BTS supports compliance across the areas most likely to create exposure during cross-border business travel:

  • Immigration requirements for short-term travel
  • Social security certificates including A1 and certificates of coverage
  • Posted worker notifications
  • Corporate tax and permanent establishment risk
  • Equal pay and local employment terms
  • Income tax and withholding triggers
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How BTS works

BTS assesses each trip before travel begins, flags potential exposure and identifies which filings, certificates or notifications are required. Where applicable, BTS supports the generation and submission of documents such as A1, reducing manual workload and improving audit readiness.

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5

Why business travel compliance matters

Business travel compliance has become harder to govern. Obligations often remain hidden until an audit, border issue, payroll query or local authority request brings them into focus. Increased enforcement, overlapping regulations and manual monitoring pressure can create risk, delay travel and disrupt work if compliance is addressed too late.

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Delivery model

Santa Fe delivers Business Travel Solution (BTS) through an integrated model combining intelligent automation with specialist Immigration governance.

This model provides:

Real-time compliance assessment before travel begins

Structured oversight from Santa Fe’s Immigration specialists

Automated document generation and filing where applicable

Integration with HR and travel systems where required

Central reporting visibility and audit-ready documentation

BTS integrates into wider Global Mobility programmes while maintaining clear accountability for cross-border business travel compliance.

Integration options

BTS can be used as a standalone web-based solution or integrated with existing HR and travel systems. Integration reduces manual input, supports consistent data flow and improves visibility for Global Mobility teams and travelling employees.

  • Web-based compliance assessments and checks
  • HR system integration for automated data sharing

Implementation approach

BTS follows a structured implementation model with defined governance and clear milestones. Typical phases include contracting and governance, project planning, stakeholder engagement, process mapping, data configuration, testing, IT security review, training and go-live. Delivery typically takes four to six weeks.

Expert perspective

“Business travel compliance works best when obligations are identified before travel begins. BTS gives teams earlier visibility, stronger control and audit-ready outcomes, supported by Santa Fe’s Immigration expertise.”

Hema Jesani
Senior Manager Global Immigration
Santa Fe Relocation

Example outcome

A global technology organisation managing short-term business travel across multiple European countries used BTS to support time-critical filings for a major regional event. BTS enabled A1, certificate of coverage and posted worker filings and provided audit documentation through the employer portal, supporting on-time travel and clear country-level visibility.

FAQs

What types of trips is BTS designed for?

Short-term cross-border business travel and project-based travel where Immigration, social security, tax or posted worker obligations may apply.

FAQs

Does BTS replace Immigration advice?

No. BTS automates assessments and filings where possible and is supported by Santa Fe’s global Immigration teams for governance, case support and delivery.

FAQs

Can BTS be used without HR system integration?

Yes. BTS can be used as a web-based solution, with integration available where automated data sharing is required.

FAQs

What does BTS help reduce?

Manual monitoring effort, missed compliance obligations, travel disruption, audit exposure and inconsistent compliance outcomes.

FAQs

What types of trips is BTS designed for?

Short-term cross-border business travel and project-based travel where Immigration, social security, tax or posted worker obligations may apply.

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FAQs

Does BTS replace Immigration advice?

No. BTS automates assessments and filings where possible and is supported by Santa Fe’s global Immigration teams for governance, case support and delivery.

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FAQs

Can BTS be used without HR system integration?

Yes. BTS can be used as a web-based solution, with integration available where automated data sharing is required.

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5
FAQs

What does BTS help reduce?

Manual monitoring effort, missed compliance obligations, travel disruption, audit exposure and inconsistent compliance outcomes.

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Talk to our Corporate Immigration specialists

If you’re managing international employment or planning cross-border workforce activity, early Immigration clarity supports stronger decisions. Santa Fe’s Corporate Immigration specialists work with organisations to assess requirements, manage compliance, and provide structured guidance aligned to business needs.

Contact us to speak with our Corporate Immigration specialists.

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    This page is maintained by Santa Fe’s Global Immigration specialists and reviewed regularly to reflect regulatory and enforcement developments.

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